Outer order = inner calm. That's a saying that author/podcaster Gretchen Rubin often uses, and I am 100% on board with it. I've relied on my trusty Google calendar and Evernote in the past, but with an overflowing workload (a good problem to have!), I knew I needed to get a more legit system in place. I love to research anything and everything, so I got to Googling and ended up settling on Trello, a visual, flexible project management tool. I've been using the free version, so that's what this review will cover.
Image: Trello
How it works:
Trello is web-based, and allows you to set up different "boards". Boards contain different lists, which then contain cards. For example, you could have a board for your client, and on that board your lists could be "To do", "In progress" and "Done". Cards on the lists would be individual tasks or projects. You can move cards between lists, make notes and updates, add attachments and more. I prefer to use it on desktop, but the mobile app is pretty awesome/seamless as well.
How it looks:
Part of the appeal of Trello is how visually compelling the tool is. It just FEELS organized. You can color code different tasks with labels, can sort by due date, can add photos to cards and can customize the background of each board. I appreciate that I can see everything I have going on in once place, as opposed to flipping through a calendar or scrolling through my notes app.
Other cool features:
Each board has a unique email address. This means that you can send/forward emails to your board, and it will pull all of the content into a new card. It also has "power ups", which are basically app integrations. With the free version, you can only have one power up per board, which is stingy, but upgrading gets you unlimited power ups. You can integrate with popular tools like Slack, Google Drive, MailChimp and many more. I'd also like to experiment with creating a board for all my personal "to dos". BIG DREAMS!
I've been using the tool as a solopreneur, so I haven't needed to utilize the team functionality, but it appears to operate similarly to other popular project management tools, where you can invite collaborators via email, assign them tasks, etc. I have worked with teams using Monday, BrightPod, Asana and ClickUp. If you'd like reviews of any of those, or have any pro Trello tips, let me know.
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